Snipping Tool now has Text Extractor in the capture bar
Microsoft is adding a Text Extractor in the Snipping tool. This feature will soon show on the capture bar and will allow you to copy text to your clipboard without having to take a screenshot of your screen. This update is currently rolling out to Windows Insiders in all channels.
The new Text Extractor
In this update, we are adding text extractor in the Snipping Tool capture bar – designed to minimize the number of steps it takes to copy text to your clipboard without having to take a screenshot of your screen.
To get started, open Snipping Tool via Win + Shift + S or launch the app and click the new “Text Extractor” button in the toolbar.
Snipping tool capture toolbar with the cursor hovering over the new “Text Extractor” tool.
Select the region you would like to scan for text (just as you would for standard rectangle snip), and you will be able to manually select the text to copy to clipboard, or you can click on the “Copy all text” button in the toolbar to quickly copy all text in the region. You can also explore the “More options” dropdown menu to “Remove line breaks” from copied text or simplify the experience entirely with the “Automatically copy text” selection, which will dismiss Snipping Tool earlier and automatically copy all text in your selection region directly to your clipboard.
Snipping tool Text Extractor tool with highlighted text to be copied to clipboard.
Important: For some meetings, admin settings prevent unverified people from joining the meeting. Depending on the meeting, you may have to enter a one-time passcode sent to your email or create a Teams account.DesktopMobile
Join the meeting before it starts to test your setup from the pre-join screen. From there, you can enter the meeting up to 15 minutes before its start time to troubleshoot or see how Teams works. Meeting participants and organizers will be notified when you enter the meeting.
To join a Teams meeting without signing into an account:
Open the meeting invite and select the link next to Join or Click here to join the meeting.
When prompted, select Continue on this browser or Join on the Teams app. You don’t need to install the Teams app to join the meeting.
You can join Teams for web on Microsoft Edge or Google Chrome. You may be prompted to give Teams access to your mic and camera. When you select Allow, you can always turn off your mic and camera once you join the meeting.
Select Join now.
In meetings where admin settings prevent unverified people from joining, you’ll be prompted to enter your email address. Enter your email address and select Next. Enter your password if you already have a Microsoft account or select Send code and enter the one-time passcode sent to your email if you don’t have an account. Once verified, select Join now.
Note: People who are signed in will have access to more meeting features than those who aren’t signed in.
If you enter the meeting lobby, wait for someone in the meeting to admit you. If no one admits you within 30 minutes, you’ll be removed from the lobby. If that happens, you can try rejoining.
Depending on how you joined the meeting, other participants will see a label next to your name. If you joined:
without entering your email address, everyone will see Unverified next to your name.
using a one-time code sent to your email, everyone will see Email verified next to your name.
with your Microsoft account, everyone will see External next to your name.
Select Admit to let them right into the meeting, or View lobby to see a list of everyone in the lobby and admit or deny them.
Note: Anyone who doesn’t have a Teams account and joins the meeting without entering a one-time passcode sent to their email will be labeled Unverified. Anyone who doesn’t have a Teams account and joins the meeting after entering a one-time passcode sent to their email will be labeled Email verified. To learn more about people with guest access, see Work with external guests.
I can’t join a meeting in Microsoft Teams
If you can’t immediately join a Teams meeting, there are several possible reasons:
You’re waiting in the lobby: Some organizers might place attendees in a lobby before admitting them into the meeting. Wait for someone to admit you, or reach out to the organizer directly to be let in.
Your internet browser isn’t supported: Teams doesn’t currently support Safari for Mac. If you’re joining a Teams meeting from the web, try joining from Microsoft Edge, Google Chrome, or other supported browsers.
Your internet connectivity is low: If your internet connection is low, you may not be able to join a Teams meeting right away. Try waiting for your connection to improve, joining from your supported mobile device, or reaching out to your internet provider.
Security policies for the meeting are preventing you from joining: If a meeting organizer enables end-to-end encryption for a meeting, you might have limited access to join. Try reaching out to the organizer to be let in.
In Teams, you might receive a message about why you’re unable to enter a meeting. Here are the different messages you might encounter and how to resolve them.
“Sign in to join this meeting”
If you see this message, the meeting doesn’t allow people to join unless they’re signed in with a Teams work or school account. You might need to take extra steps to join:
If you’re joining from a meeting link or as an anonymous user, make sure you’re signed into your Teams work or school account.
If you’re the meeting organizer and want people to be able to join your meeting without signing in, contact your IT admin (learn more here). Changes from your IT admin may take up to 24 hours to take effect.
“Sign in with a different account to join this meeting”
If you see this message, the policies set by your or the meeting organizer’s org prevent you from accessing the meeting. You might need to take extra steps to join:
Make sure you’re signed into the account the invite was originally sent to.
If you’re the meeting organizer and you want to allow people from other orgs to join your meeting, contact your IT admin (learn more here). Changes from your IT admin may take up to 24 hours to take effect.
“This meeting is locked.”
After a meeting starts, organizers can lock the meeting to prevent new participants from entering.
Reach out to the meeting organizer to let them know you’re having trouble joining. If they unlock it, you can try joining again.
“Your organizational policy does not allow you to join this meeting”
You can’t join because the organizer has enabled end-to-end encryption for their meeting. Contact the organizer to let them know you’re having trouble joining.
“The meeting lobby is full right now.”
If the lobby is full, wait a few minutes before trying to join again. You may be able to enter if other attendees join the meeting or leave the lobby. For more on lobby settings, see Using the lobby in Teams meetings.
“Sorry, no one has responded to your request to join.”
If you get this message after 30 minutes of waiting, your request has timed out.
Check to make sure you’re joining from the correct meeting link and try again.
Reach out to the meeting organizer to make sure your request is seen.
Using the lobby in Microsoft Teams meetings
Use the meeting lobby in Teams meetings to keep people from directly entering a meeting when they join. Organizers, co-organizers, and presenters will be notified when people enter the lobby and can let them into the meeting.
Each meeting defaults to the lobby settings set by your IT admin but you can change them before or during the meeting. You might not be able to change some settings if your meeting uses a template or sensitivity label.
Choose who can bypass the lobby
As the meeting organizer, you get to decide who gets into your meetings directly, and who should wait for someone to let them in.
If you choose to have people wait, you (and anyone else allowed to admit people) will see a list of people in the lobby. From there you can choose whether to admit or deny them.
Who can bypass the lobby?
What happens
Recommended when…
Only organizers and co-organizers
As the meeting organizer, you and any co-organizers can get into the meeting directly. Everyone else will wait in the lobby.
You want everyone else to wait in the lobby until you’re ready to admit them.
People who were invited*
Anyone who receives the invitation, including those to whom it is forwarded, will join the meeting directly.People without a Teams account won’t bypass the lobby. Additionally, distribution lists up to 10,000 users are supported. If you don’t want people to forward the invite to others, turn off Allow Forwarding in the invitation.
You want a specific, limited group of people who were invited via their Teams accounts to join the meeting directly, and everyone else to wait in the lobby.
People in my org
Only people within your org can get into your meeting directly. Everyone else will wait in the lobby.
You want all guests and external people to wait in the lobby so you can approve them one by one.
People in my org and guests
People in your org and people with guest access can get into your meeting directly.
You want all external people (anyone outside your org, except guests) to wait in the lobby so you can approve them one by one.
People in my org, trusted orgs, and guests
Anyone from your organization and organizations with which your IT admin has set up a connection, or anyone joining as a guest, will be able to bypass the lobby.
You want some external people (e.g., people joining without a Teams account and people from organizations with which your IT admin did not set up a connection) to wait in the lobby so you can approve them one by one.
Everyone
Anyone who has access to the meeting link gets into the meeting directly, including people who call in.Depending on the meeting policy set up by your IT admin, people joining without a Teams account,people from untrusted organizations, and people dialing in may be placed in the lobby until someone from your organization or a trusted organization joins the meeting, even if the Everyone option is selected.
You don’t want anyone to wait in the lobby. You want everyone to be able to join your meetings without specific approval.
* For channel meetings, only those channel members who are directly invited can bypass the lobby.
Change lobby settings
You can change lobby settings before, during, or after a meeting (in the case of a meeting series). The changes will only apply to the meeting you change them in unless the meeting is part of a series. Then, changes will be applied to all future meetings in that series. To change default lobby settings, contact your IT admin.
Before a meeting
Before a meeting
New calendar
To change lobby settings before a meeting:
Select Calendar in Teams.
Double-click an event.
Select Edit.
If you double-clicked an instance of a meeting series, select whether you want to edit This event, This and all following events, or All events in the series.
Select Meeting options.
In Meeting access:
Choose an option from the Who can bypass the lobby? dropdown menu.
Turn the People dialing in can bypass the lobby toggle on or off.
Choose who can let people into the meeting from the Who can admit from the lobby dropdown menu.
If you change lobby settings during a meeting, people waiting in the lobby will still be there.
Select Save.
Select More actions > Settings > Meeting options in your meeting controls.
In Security:
Choose an option from the Who can bypass the lobby? dropdown menu.
Turn the People dialing in can bypass the lobby toggle on or off, if available.
Choose who can let people into the meeting from the Who can admit from the lobby dropdown menu.
Manage the lobby
During a meeting, people you designated to manage the lobby can admit or deny entrance to the meeting.
Who can manage the lobby
The meeting organizer, co-organizer(s), and presenter(s) can manage the lobby. If you’re the organizer, choose which of those roles can manage the lobby during that specific meeting. You can also make someone a co-organizer or presenter by changing their meeting role.
To change who can manage the lobby:
Select Calendar in Teams.
Double-click an event.
Select Edit.
If you double-clicked an instance of a meeting series, select whether you want to edit This event, This and all following events, or All events in the series.
Select Meeting options.
In Meeting access, choose who can let people into the meeting from the Who can admit from the lobby dropdown menu.
Select Save.
To learn more about the new Teams calendar, see Get started with the new calendar in Microsoft Teams.
Admit or deny participants
During the meeting, people managing the lobby can see a list of participants waiting to get into the meeting and choose whether to admit or deny them.
To admit or deny participants:
Select People in your meeting window.
Under Waiting in the lobby:
Select the check mark next to someone’s name to admit them.
Select the X next to someone’s name to deny them.
Select Admit all to let everyone in from the lobby.
People managing the lobby will receive notifications that people are waiting in the lobby. In the notifications, select View lobby to go right to the lobby or Mute these notifications to turn the notifications off.
Select Undo to turn the notifications back on.
Turn off the lobby for a meeting
If you want everyone to join your meeting directly, set Who can bypass the lobby? to Everyone. This change will apply to that meeting and future meetings if it’s part of a meeting series. Contact your IT admin if you want to change this setting for all the future meetings you organize.
Note: If anonymous participants join first, they’ll wait in the lobby. They’ll be let into the meeting automatically after someone from your org, a trusted org, or a guest user joins. Contact your IT admin to allow anonymous participants to start meetings.
You can also remove people or lock your meeting.
To remove people from the meeting:
Select People in your meeting window.
Hover over the name of the person you want to remove.
Select More options > Remove from meeting.
Applies To
Try it!
Guests have similar capabilities to team members and can participate in meetings, chats, and work on documents.
In a team, select More options>Add member.
Enter the guest’s email. You can add as many guests as you need.
If needed, it’s best to change their display name now.
When ready, select Add and guests will be sent an email invitation they need to accept to begin.
A guest will have the label “Guest” attached to their name in Microsoft Teams. You can also check the top of any channel to see how many guests are in it.
To share files, use the Files tab and folders since document links may not work with guests.
Note: Before guests can join a team, an admin must enable guest access in Teams. If you can’t add a guest, check with your admin.
Get the most out of OneNote with these little-known features
Hi, Microsoft 365 Insiders! I’m Gokul Subramaniam, and I’m a Product Manager on the OneNote team. If you’re a OneNote fan, you’re aware of the many ways it can streamline and boost note-taking and content generation. But even the most experienced OneNote users among us might not be benefitting from all it has to offer, which is why we’ve singled out some of our favorite features that you may not be aware of – or wish existed but didn’t know they already did. Check them out, supercharge your productivity, and let us know what you think!
Clip web content with Web Clipper
With OneNote Web Clipper, you can easily capture and save online materials directly into your OneNote notebooks, saving you time manually copying information and allowing you to preserve the content in its original form. By simply adding the OneNote Web Clipper extension to your preferred browser, you can instantly begin clipping articles, recipes, YouTube videos, or other types of web pages, and neatly organize them into your notes for reference later.
Save and showcase files with print to OneNote
The print to OneNote feature enables you to send any type of file, including documents, spreadsheets, emails, drawings or diagrams, web pages, and PDFs, directly to a OneNote notebook as a printout. This can be particularly useful for students saving lecture notes, professionals archiving important reports or correspondences, and anyone else wanting to keep a digital copy of physical documents for easy access and annotation. Simply select Print on the file, and then choose OneNote (Desktop) or OneNote (Desktop) – Protected in the Printer list to add it as an image in your chosen notebook or page.
Availability: This feature is only available to OneNote on Windows users.
Recover lost or important edits with version history
Made a mistake or written over crucial content in OneNote? You can restore previous versions of your notes, ensuring that all important information is not lost for good. Perhaps most crucially, this feature gives you peace of mind that should someone else have access to your notebook and make edits, you can still go back to earlier versions if you don’t like what they’ve added. Try it out the next time you want to track progress on a school essay, or revisit old versions of a work project, or revert back to an earlier draft. Under History, you can locate a version of your notebook based on timeframe or author, view all previous page versions, and delete certain versions you no longer need.
Availability: This feature is only available to OneNote on Windows, OneNote for Mac, and OneNote for the web users.
Store and revert deleted information with Recycle Bin
The Recycle Bin in OneNote is a feature that temporarily stores deleted notes and sections, allowing users to recover content that’s valuable or has been accidentally removed. Items in the Recycle Bin can be restored to a specific location in your notebook or permanently deleted, providing an additional layer of security against unintentional data loss. For instance, you can bring back mistakenly deleted project plans, or pull out discarded meeting notes, from the last 60 days.
Availability: This feature is only available to OneNote on Windows, OneNote for Mac, and OneNote for the web users.
New features gradually being rolled out to the Beta Channel with toggle on*
Introducing quick machine recovery
Quick machine recovery (QMR), part of the Windows Resiliency Initiative announced at Ignite 2024 is now available in the latest Windows Insider Preview build. This feature, when enabled, addresses widespread boot issues on Windows 11 devices by automatically detecting and applying fixes directly from the Windows Recovery Environment (WinRE) thereby reducing the system downtime and manual intervention. When a critical boot failure occurs, the device enters WinRE, connects to the network, and sends diagnostic data to Microsoft, which can then deploy targeted remediations via Windows Update. IT admins are encouraged to enable, customize, or test this feature, which is enabled by default for home users. Windows Insiders can start testing it today and provide feedback via Feedback Hub to refine the feature further. In the Feedback Hub app on your Windows device, select Recovery and Uninstall > Quick Machine Recovery. Keep an eye out for a test remediation package coming your way in the next few days, allowing you to experience the quick machine recovery in action.
On the “Home” Tab in the “Editing” section, click the down arrow and select either Find or Replace.
The Find or Replace Navigation will open in the left section of the document.
Type the required content to find in the search box and the results will show
If you selected Replace: The Find and Replace search box will display in a window. Fill in the Find What text in the firsts box and what you want to replace it with in the “Replace with:” dialogue box. Select either “Replace” aor “Replace All“. You will see that the R in Replace and the A in “Repalace All” is under lined so you can use those characters on the keyboard, without having to click on the buttons. If you choose “Replace” you can then click “F” to find the next instance without replacing the instance to skip some choices.
To open the “Find” or “Replace” sections use the keyboard shortcut sequence: CTL F to Find and CTL H to Replace or type “Find” or “Replace” in the Tell me what you want to do Search feature in Ribbon.
Microsoft InfoPath is now obsolte and Power Apps is the recomended Replacement.
Microsoft InfoPath a forms generator for SharePoint or desktop is being phased out and has been replaced by other Microsoft products such as SharePoint Lists, Flow, and PowerApps.
PowerApps, in particular, is highlighted as a superior replacement due to its ability to build new business applications quickly and efficiently. Microsoft announced the discontinuation of InfoPath on January 31, 2014, and PowerApps was introduced as the replacement in late 2016.
Power Apps is a suite of tools within the Microsoft Power Platform designed to help users create custom business applications without extensive coding knowledge. It includes services, connectors, and a data platform that enables rapid development of applications tailored to specific business needs.
Users can build various types of apps, such as canvas apps, model-driven apps, and cards, using Power Apps Studio, which provides a user-friendly interface similar to building a slide deck in Microsoft PowerPoint. These apps can be accessed from any device, including mobile phones and tablets, and can run offline, syncing data when a connection is re-established.
Power Apps integrates with other Microsoft services like Azure, Dynamics 365, and Teams, as well as third-party applications, allowing for seamless data connectivity and automation. It also supports custom code development and provides a low-code programming language called Power Fx, which can be used across the Power Platform.
Power Apps Studio supports a wide range of controls, including forms, buttons, date pickers, text inputs, rectangles, text boxes, and vertical galleries, among others. These controls help you create interactive and functional apps tailored to your business needs.
For those experiencing performance issues with Power Apps Studio, switching to Microsoft Edge as your browser is highly recommended, as it can significantly improve the performance and reduce lag.
Microsoft PowerApps Studio Desktop was deprecated in favor of the web studio experience. The web studio offers a more up-to-date and feature-rich environment for creating canvas apps, surpassing the capabilities of the desktop app in both features and performance. As of June 1, 2018 the desktop app’s authoring experience was deprecated.
Copilot in Excel simplifies data analysis by enabling you to search for and import data from Word, PowerPoint, PDF documents, or other Excel files into your spreadsheets. Save time and gain insights with this powerful tool.
Search and import data with Copilot in Excel
Data analysis is a critical yet challenging task for many business professionals, as creating and preparing data, then gaining insights from it and conducting advanced analyses, can be time-consuming and complex.
Copilot in Excel can help! We’re thrilled to announce that Copilot in Excel can now reference Word, Excel, PowerPoint, and PDF files, making the entire data collection and analysis process faster, simpler, and more intuitive.
This new capability works for gathering information such as:
Web content: You can seamlessly search the web directly within Copilot in Excel to find public information like dates, statistics, and more without disrupting your workflow. For instance, you can look up a list of countries and their exchange rates, and easily paste these results into a table.
Internal content: For example, you can ask Copilot in Excel to list the announcements from a newsletter drafted in Word, and Copilot will respond with a list that you can insert into a new spreadsheet.
Organizational information: You can ask Copilot for all the employees who report to a specific manager and insert this list into a spreadsheet.
Data from another Excel file: One of our top user requests is toimport data from another Excel file. This is possible with Power Query, but doing so takes time and knowledge – not to mention, searching for the right file can be frustrating. Now you can ask Copilot for help finding and importing a table from an Excel file using everyday language. For example, say you want to add budget details from another Excel spreadsheet to your sales team table: You can describe the data that you need, and Copilot will help you import it. Because this import is powered by Power Query, it brings precise data directly from your organization’s data sources as a refreshable connection. As data is updated in the budget file, it also updates in your sales team table.
How it works
On the Home tab in Excel, select Copilot.
Ask Copilot a question about the data you are looking for.
Ask follow-up questions to Copilot’s responses until you’re happy with the results!
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NOTE: For results that are from external data, make sure you see reference(s) at the end of the response.
Scenarios to try
Try prompting Copilot in Excel with:
“Search the web for an itinerary for a month-long trip to Europe in a table format.”
“Search the web for a list of 15 intermediate-level vocabulary words in Spanish and their translations.”
“Show me next week’s meetings and to-do items in a table.”
“List yesterday’s emails in a table, with sender, subject line, and importance.”
Known limitations
Importing refreshable data is only supported for Excel files with tables, stored on your SharePoint or OneDrive.
Addressing workbook data and asking for external data simultaneously is not fully supported yet.
Requirements
To use this feature, you must have:
a Copilot license (get more details on licenses for consumers and for businesses).
Paint now comes with new AI-powered tools to help you edit images like a pro and create art like a visionary. Included in the latest version of Windows 11, Paint is your new creative partner.
This is a huge update from the previous versions that was difficult to remove backgrounds, but working with layers was never possible. I am eager to try it and see how it works.
New features gradually being rolled out to the Beta Channel with toggle on*
Making sharing files in Windows easier
Sharing files in Windows is getting a lot easier and quicker with our new drag tray feature. When you start dragging a local file with mouse (or touch) from File Explorer or your desktop, a handy tray appears at the very top of your screen allowing you to drop the file into one of the displayed apps or choose “More…” to open the Windows share window.
New drag tray UI that appears at the top of your screen when dragging a local file from File Explorer or your desktop.
Changes and Improvements gradually being rolled out to the Beta Channel with toggle on*
[Start menu] 2 Versions
Microsoft is introducing two new views to the “All” page in the Start menu: grid and category view. Grid and list view shows your apps in alphabetical order and category view groups all your apps into categories, ordered by usage. This change is gradually rolling out so you may not see it right away. We plan to begin rolling this out to Windows Insiders who are receiving updates based on Windows 11, version 24H2 in the Dev and Beta Channels soon.
The All page in the Start menu with the new grid view.The All page in the Start menu with the new category view.
Threat modeling is a core element of the Microsoft Security Development Lifecycle (SDL). It’s an engineering technique you can use to help you identify threats, attacks, vulnerabilities, and countermeasures that could affect your application. You can use threat modeling to shape your application’s design, meet your company’s security objectives, and reduce risk.
There are five major threat modeling steps:
Defining security requirements.
Creating an application diagram.
Identifying threats.
Mitigating threats.
Validating that threats have been mitigated.
Threat modeling should be part of your routine development lifecycle, enabling you to progressively refine your threat model and further reduce risk.
Microsoft Threat Modeling Tool
The Microsoft Threat Modeling Tool makes threat modeling easier for all developers through a standard notation for visualizing system components, data flows, and security boundaries. It also helps threat modelers identify classes of threats they should consider based on the structure of their software design. We designed the tool with non-security experts in mind, making threat modeling easier for all developers by providing clear guidance on creating and analyzing threat models.
The Threat Modeling Tool enables any developer or software architect to:
Communicate about the security design of their systems.
Analyze those designs for potential security issues using a proven methodology.
Suggest and manage mitigations for security issues.
The SDL Threat Modeling Tool plugs into any issue-tracking system, making the threat modeling process a part of the standard development process.
The following important links will get you started with the Threat Modeling Tool:
in Teams.
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in your meeting controls.
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in your meeting window.
to turn the notifications off.
